1. OBJECT

This is established for the purpose of informing you of the commitments of the Services:

• Customer management regarding your compliance;
• Commercial management, with regard to contracts, invoices, accounting.
• Training management
• Site visits
• Information requests

It is your responsibility to read this privacy policy in full so that you are aware of the data collected and their destination or purpose as well as their backup and security method.

By this acceptance you agree to provide us with true information about you, or your establishment.

Submitting false information is contrary to the standards established by this Privacy Policy.

This may be subject to possible updates at any time, with regard to the evolution of applicable law and technologies useful for the performance of the services.

However, these modifications are binding on you, once they have been put online. It is recommended that each user regularly consult the privacy policy in order to be aware of any possible update that has occurred.

The purpose of this policy is to satisfy Le Clos Violette d’Aglaé‘s obligation to inform and thus to formalize the rights and obligations of customers/users with regard to the processing of their personal data.

II- OUR COMPANY

Data controller

The following information is communicated to you so that you can be aware of the personal data protection commitments of Le Clos Violette d’Aglaé, which acts as data controller for the processing of personal data mentioned in the this document.

Le Clos Violette d’Aglaé has appointed a personal data protection officer

III- THE PERSONAL DATA WE PROCESS

As part of the processing of personal data, Le Clos Violette d’Aglaé veil collects and processes only data strictly necessary for the purpose for which they are processed.

We process the following data in this way:

• Email exchange data (Last name, First name, Email address, telephone number)
• Bank identification data (Last name, First name, Email addresses, RIB)
• Recruitment data (Last name, First name, Professional contact details)
• Data of the trainees of the training organizations (surname, first name, e-mail address, telephone number)
• Customer/supplier/prospect data (Last name, First name, Email address, Telephone number)
• Contact data generated by the site

IV- THE PURPOSES AND LEGAL BASES OF OUR DATA PROCESSING

Within Le Clos Violette d’Aglaé, your data is collected via our website or on the basis of information forms for four very distinct purposes, namely: customer management, accounting, sales and human resources management. To ensure GDPR compliance, Le Clos Violette d’Aglaé only implements the processing of personal data if it is justified by one of the six legal bases set out in the regulation (consent, contractual measures, legal obligation, safeguard of vital interests, performance of a mission of public interest or legitimate interest).

V- THE RECIPIENTS OF YOUR DATA

We ensure that only authorized persons can access this data. Our service providers may be recipients of this data to carry out the services that we entrust to them provided that they have first checked their GDPR compliance and that these provisions are provided for contractually in order to inform the persons concerned. Certain personal data may be sent to third parties or to legally authorized authorities to meet our legal, regulatory or contractual obligations.

VI- TRANSFERS OF YOUR DATA OUTSIDE THE EU

We do not transfer your personal data to partners located outside the European Union.

VII. DURATION FOR WHICH WE KEEP YOUR DATA

The retention periods that we apply to your personal data are proportionate to the purposes for which they were collected. Accordingly, we organize our data retention policy as follows:

• 3 years from the last contact if you are not otherwise referenced as a customer, unless you express your wish to the contrary;
• 2 years from our last contact for job applicants not selected unless otherwise expressed;
• 10 years for accounting documents (see legal obligations);
• 5 years in an active database for commercial data and documents (then 5 years in the archive room)

VII. YOUR RIGHTS

In accordance with the provisions of articles 38 and following of law 78-17 of January 6, 1978 relating to data processing, files and freedoms, and with regard to the General Regulations for the Protection of Personal Data (RGPD), all users have:

• Right to information: Le Clos Violette d’Aglaé has the obligation to inform you of how the structure uses your personal data (as described in this privacy policy). (Art 14 RGPD)
• Right of access: You have the right to make a data subject access request in order to receive a copy of the personal data we hold about you; However, due to the obligation of security and confidentiality in the processing of personal data which is incumbent on Le Clos Violette d’Aglaé , your request will be processed subject to the fact that you provide proof of your identity, in particular by producing a scan or photocopy of your valid identity document with the holder’s signature, specifying the address to which the reply should be sent to you. (Art 15 RGPD)
• Right of rectification: You have the right to ask Le Clos Violette d’Aglaé as soon as possible the rectification of the personal data concerning you which would be incomplete or inaccurate. Because of this right, the legislation authorizes you to request rectification, updating, or correction of your data. (Art 16 RGPD)
• Right to erasure or “right to be forgotten“: You have the right in certain cases to ask Le Clos Violette d’Aglaé to delete personal data concerning you; unless there is a compelling legal reason preventing the company Le Clos Violette d’Aglaé to delete them. In case of impossibility of deletion of data Le Clos Violette d’Aglaé will offer you solutions for anonymizing your data as far as possible. (Art 17 RGPD)
• Right to restriction of processing: You have the right in certain cases to request or suspend the processing of your personal data, (Art 18 GDPR)
• Right to data portability: you have the right to ask Le Clos Violette d’Aglaé for a copy of your personal data, in a format that suits you and is preferably current, such as a csv file.

This right is nevertheless limited to processing based on consent or on a contract as well as to personal data that you have personally generated. It does not include derived data or inferred data, which is personal data created by Le Clos Violette d’Aglaé (Art 20 RGPD)

• Right of opposition: you have the right to object to the processing of your personal data by prohibiting us, for example, from processing your data for direct marketing purposes. (Art 21 RGPD).

An exception is provided for this purpose:

“Where personal data is processed for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1), the data subject shall have the right to object, on grounds relating to his or her particular situation, to the processing of personal data concerning him, unless the processing is necessary for the performance of a task in the public interest. »

You can request the exercise of your rights from Le Clos Violette d’Aglaé at the following address: contact@closviolettedaglaecharme.com. This email must be accompanied by a copy of your identity document. The manager in charge of requests for the exercise of rights, undertakes under these conditions, to provide you with an answer within one month.

The persons concerned by the processing of their personal data are informed of their right to lodge a complaint with a supervisory authority, namely the CNIL, if they consider that the processing of personal data concerning them does not comply with European data protection regulations, at the following address:

Cnil – Service des plaintes – 3 Place de Fontenoy – TSA 80715 – 75334 PARIS CEDEX 07 Tél : 01 53 73 22 22

No personal information of the user of the site https://www.closviolettedaglaecharme.com is published without the knowledge of the user, exchanged, transferred, assigned or sold on any medium whatsoever to third parties. Only the assumption of the redemption of Le Clos Violette d’Aglaée and its rights would allow the transmission of said information to the prospective purchaser who would in turn be bound by the same obligation to store and modify data with respect to the website user https://www.closviolettedaglaecharme.com
The databases are protected by the provisions of the law of July 1, 1998 transposing directive 96/9 of March 11, 1996 relating to the legal protection of databases.